Job opportunities
Grants and Operations Manager
The Grants and Operations Manager plays a pivotal role in managing federal grants efficiently while overseeing corporate operations. This multifaceted position requires a blend of financial, administrative, and communication skills. Below are the key duties and qualifications for this combined role:
Duties and Responsibilities:
1. Financial Oversight and Federal Grant Management:
o Track spending against federal grants.
o Administer federal grants, ensuring compliance with regulations and guidelines.
o Coordination of financial information between the Principal Investigators and the Bookkeeper.
o Work with federal grant Principal Investigators to clarify grant-related issues and help resolve federal queries.
o Work with treasurer and bookkeeper to prepare bimonthly and annual financial reports.
o Help transfer bookkeeping records to our CPA for annual IRS 501c3 tax report.
o Work with bookkeeper and Principal Investigators to complete monthly federal grant drawdowns (reimbursements) using ACM$ and PMS.
2. Federal Grant Post-Award Management:
o Monitor grant performance, assess compliance and help refine grant performance measures when needed.
o Conduct post-award reviews to identify management, financial, and administrative issues.
o Support Principal Investigators in the submission of annual reports.
3. Managing financial benefits and insurance packages:
o Manage and file 403(b) annual reports to our retirement investment company (Vanguard).
o Work with insurance provider (Swenson Ins.) for workers compensation.
4. OperationsManagement:
o Oversee the work of faculty to ensure productivity, adherence, and compliance with deadlines (especially federal reports).
o Work with President and Executive Director to provide guidance and support to employees in a collaborative environment. The position is not responsible for the evaluation or supervision of employees, which is the responsibility of the Executive Director, the President, and the Board of Directors.
5. BudgetManagement:
o Work with finance committee to create and manage the corporate budget.
o Support employees in following budget guidelines.
o Track private grant spending and generate annual reports when needed.
6. Communication and Customer Service:
o Help our Associate Scientist/Lab Manager handle on-line customer inquiries and promptly resolve issues and assist her as a support point of contact for internal and external parties.
Qualifications:
Experience: Experience in financial management or related positions. Familiarity with federal grants is highly desirable, but not required.
Computer skills: Familiarity with MS Office especially the use MS Excel. Familiarity with Quickbooks is desirable.
Communication Skills: Excellent verbal and written communication skills.
Our Grant and Operations Manager contributes to ensuring effective financial grant management. The position is part-time for 20-25 hours/week (800-900 hours/year) with flexibility to meet the needs of the applicant and the organization. The position can be executed primarily remotely but we prefer a person who can commute once a month to our STEM Center in Lyme, NH.
Compensation: $30/hr
